PDF or Word files can be uploaded in Drupal and presented with this block.

On this image you can see an existing document and the form for uploading the next one. When you upload you fill in the name of the document. A good name makes it easier to find the document in the system when you or someone else need to use it in a page or block.

Documents upload

This is what the document block looks like when published:

Documents på sida

If you want to replace a document with a later version, you should provide the document container with a new file - the file is replaced but the link (URL) of the document is maintained.

Do like this:

Go to Workbench
Select the Documents tab
Find your document and click edit.
Erase the file and upload a new one.

To delete outdated files, do as above but select Delete. The file is deleted and is no longer searchable. As an editor, you cannot delete files or document containers that you have not uploaded/created yourself.

Publish only accessible documents

The KI website is covered by the Act on Accessibility to Digital Public Services. It is your job as an editor to ensure that the content complies with the law. If you are going to use and display a document, this should be an accessible document, not for example scanned pdf documents.

Delete obsolete documents

It is not enough to remove the link on your page to a specific document. This document can still be found via search. Therefore, it is important that you properly delete documents that are no longer used, i.e. unpublish the document container. To delete obsolete files, select the Delete option. As an editor, you can delete documents on ki.se if you are an editor on the same subsite. On other domains, all editors can delete any document.